Jersey Charities Website

Association of Jersey Charities Grant Application Form

Applications for grants from the Association of Jersey Charities are only accepted from existing members.
Members may apply for grants up to a maximum of £30,000 each year.

To qualify for a grant:

  1. The applicant has been a member of the Association for at least six consecutive months prior to making the application (save that this requirement may be waived in circumstances of exceptional and manifest need at the discretion of the Executive Committee); and
  2. The grant is to be applied (directly or indirectly) for the benefit of residents of Jersey or their family; and
  3. The grant is to be applied to a charitable purpose; and
  4. The applicant has displayed a sufficient need for such grant (see below for definition of need).

For the avoidance of doubt the Association defines a charitable purpose as one for:

  • The advancement of education;
  • The advancement of religion;
  • The relief of or research into ill health; or
  • Any other purpose of benefit to the community not falling within the preceding heads.

Applications for grants will only be accepted where they meet the following conditions:

  1. The application is received on or before the deadline date for submitting applications for the next meeting of the Committee (as publicised on the Association’s website); and
  2. The application form is (in the opinion of the Committee) properly completed; and
  3. All papers and information in support of the application have been provided with the application in a form acceptable to the Committee on or before the deadline date. Including 2 quotes where goods and services are being applied for up to £9,999 and 3 quotes for grant requests of £10,000 and more.

Furthermore, the Administrator must be in receipt of your annual subscription and Annual Return.

Any grant not claimed against in a two year period will be cancelled and returned to the general pot for redistribution, save those grants where an incremental payment plan has been agreed.

Essential Reading for grant applications

Are you applying for funding to meet salaries?

Whilst we cannot provide legal advice, please do be aware that there will be employment law issues that you will need to consider should you decide to employ staff in your charity. If you decide to take on staff, the charity is ultimately responsible for meeting the salaries of its employees just as any other business.

Please note that the Association will only consider awarding grants to members to meet salary costs for a maximum of three consecutive years. After that three year period, any further application from that member to meet salary obligations will not be considered until such time as a further two year period has elapsed.

Please be advised that the approval of an application to meet salary obligations in a particular year does not mean that the Committee will automatically approve applications in future years. Each application will be individually considered on its merits in line with our published criteria.

Are you applying for funding to buy a minibus?

We have seen an increase in the requests for funding in this area. It has therefore been decided that any funding approved for minibuses, after full consideration by the Committee, will be limited to half of the cost of any vehicle sought.

It is always open, of course, for two members to make a joint application for full funding where both organisations will have use of the vehicle concerned.

Exceptions to this policy may be made by the Committee where a specialist vehicle is required but full details in support of such application will need to be given.

The Committee will expect to see, in any such application for vehicle funding, that alternatives have been carefully considered, including whether vehicles can be shared with other members and/or whether the option to hire a vehicle is a more cost effective solution in the long run.

How are the Committee considering the charity’s reserves?

The Committee expect to see (as a rule of thumb) no more than 3 months running costs as reserves. If the reserves are more than this the Committee will expect to see an explanation as to why reserves are not being utilised to meet the current funding need. This information is required before funding will be considered. Please refer to our terms and conditions (available on our website) where our reserve policy is set out in full.

Will the Committee consider previous grant decisions when considering my current application?

Yes. It is important for the Committee to consider the position fully to ensure that it makes informed decisions.

Essential Reading for Start Up Charities

If you are considering starting a new charity in Jersey, we suggest that you bear the following points in mind:

Know your market place

It is important, right at the outset, to research your chosen area carefully and to consider whether other charities already exist in Jersey doing the same or similar work that you are contemplating. In those circumstances, it would be useful to consider enhancing the work of the existing charities rather than seeking to duplicate work that is already being done. Know your market place and do your research upfront.

Think ahead

Think long term and consider carefully whether you will be able to create a charity that is sustainable. Apart from the obvious need to obtain funding in due course, you will need to consider carefully your constitutional documentation and be aware that there may be employment law issues to consider should you decide to employ staff.

Membership and Maximum Annual Funding

You will only be able to apply for a grant from the Association after being a member for six months. Full guidance on how to apply to become a member of the Association is on our website.

As a start-up charity:

  1. if you apply for a grant, the Committee will expect you to show in any such application (in addition to meeting our published criteria for making grants) that your charity has taken steps to fundraise itself before funding is sought from the Association;
  2. the maximum funding that you will be able to apply for in your first two years of membership will be at the Committee’s discretion; and
  3. please read our general guidance section on applications for funding for salaries, minibuses; the consideration of a charity’s reserve and historic decision of the Committee above.

Whilst we are unable to provide legal advice to you, we are here to help so do get in touch if you would like to talk matters through.

Please note that this online form cannot be saved. To ensure you do not lose data already input, type your answers into a Word document and copy and paste the data into the form once you are satisfied with your answers, and submit immediately. A copy of the completed form will come back to the email address entered on the form for you to print, sign and send in with your supporting documents. It is this paper version that must be with the Administrator by the deadline date. - DO NOT PRINT THE SCREEN, WAIT FOR THE EMAIL AFTER SUBMITTING THE FORM.

1. General information:

Explain what your charity does.
Please be brief and focus on the key areas related to the grant you are applying for.

2. Grant details:

Explain what the grant is for.
If there is more than one component, list each item and the amount involved separately. From time to time the AJC publishes specific guidance on how it assesses certain grant applications including, for example, applications for salaries and minibuses. Make sure your application complies with this.

Explain what impact the grant will have on any or all of:
(i) your organisation; (ii) the sector or cause that you support; (iii) the wider community (bearing in mind this must still meet the “charitable” test). For example: to extend services to a further (x) individuals, to raise awareness, to improve fundraising. Use this section to expand on the need for the item/service the grant will pay for.

3. Financial information

Financial information. Along with the information requested below you must also submit a copy of your organisation's financial accounts which are no more than 18 months old. The AJC understands that organisations need to maintain sufficient cash to cover running costs for a reasonable period and/or may have a reserves policy. Check the guidance note on the website. Make sure your figures and explanations in this section are consistent with any cash flow forecast and bank statements you are providing.

State the total of your cash, bank and investment balances at the time of application:

List all cash, bank and investment balances.
Identify any which have a restricted or designated purpose so that it is clear how much unrestricted cash is available to you at the time of application.

Explain why your existing unrestricted resources cannot be used (in whole or in part) as an alternative to grant funding.

Provide details above of any other fundraising initiatives you have considered or undertaken as an alternative to this grant application.
If you have applied to other organisations for a grant in respect of the item/purpose you are applying for now, state whether or not your application was approved in full or in part or is still pending.

4. Publicity

State how you will publicise the AJC’s support of your organisation.
The AJC needs you to publicise its activities and the wide range of causes it supports. Therefore for example you could include our logo in any literature, on letterheads, as sign writing on vehicles, or equipment or buildings, and mention us in any media releases. Please contact the administrator for guidance.

5. Additional information

Use this area to add any further information which may assist the Committee when considering your grant application.
Feel free to add any relevant statistics and testimonials etc and if you want to attach any leaflets or other documents, list them here and send in with your signed printed copy.

You must enclose the following documents/information with your printed copy of this form:

  • Financial accounts which are no more than 18 months old;
  • Bank statements showing balances on all accounts held by your organisation;
  • Where equipment is to be purchased or building improvements carried out, quotations or estimates of the anticipated costs.

Grants requests in excess of £5000 must also be accompanied by:

  • Cashflow and surplus projection for the 18 months from the date of this application;
  • 18 month expenditure forecast from the date of this application;
  • 18 month income forecast from the date of this application;
  • Financial statements for last three years (where applicable).

Full Criteria and Terms & Conditions of grants can be found here.

  • Once the application has been submitted, it will be placed in the "Private Members Area" for viewing by Members only prior to the next meeting in order for Members to comment on the application
  • After the next meeting of the committee at which your application is to be considered, you will be contacted by letter confirming the outcome. If unsuccessful, full reasons will be given
  • If successful, payment will ordinarily be paid directly to the bank account of the Member charity on production of final invoices/statements/contracts etc - the Administrator will liaise with you on this point
  • Acknowledgement of receipt of funds will be required
    - We are bound by a Service Level Agreement with the Economic Development Ministry to audit a percentage of grants awarded and may contact you in this respect
  • A Post Project Completion Report must be supplied on completion of the project
  • Grant recipients will need to acknowledge the source of funds both from the AJC and the States of Jersey Channel Islands lottery profits, where appropriate with logo:
    - Download our information guide here
    - Download the Jersey Charity Logo here
    - Download the Channel Islands Lottery (Black) Logo here
    - Download the Channel Islands Lottery (White) Logo here
    - Download the Channel Islands Lottery (Blue) Logo here
    - Download the Channel Islands Lottery (Gradient) Logo here
  • Should you have any problems with this process please contact the Administrator
  • In signing this form you acknowledge that you have read the 'Criteria for Making Grants', 'Definition of Need', 'Stance on Member's Reserves' and 'Terms and Conditions'.

Contact the Administrator